Choose from one of our four packages to plan your perfect day…

“JUST THE ICING”

This package is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work.

  • Online wedding planner checklist
  • Vendor recommendations
  • One Site Walk through to review event details/set up
  • Detailed timeline for your wedding party/wedding professionals
  • Detailed layout maps of ceremony/reception
  • Assistance/review of reception rentals
  • 60 Minute rehearsal the week of wedding
  • Management and coordination of wedding day
  • Set up and break down of decor
  • One main coordinator and assistant present day of wedding

“GOING TO THE CHAPEL”

For the client wanting comprehensive design, production, planning, and consultation. With “Going to the Chapel” we guide your vision from day one creating flawless execution on your big day.

  • Online wedding planner checklist
  • Design Consultation
  • Assistance creating a budget and monitoring
  • Venue sourcing for ceremony/reception
  • Vendor selections reflecting style/budget
  • Reminders for key events and due dates
  • Meet/assist with booking vendors and track contracts, deposits, payments
  • Up to 10 in person meetings, 1-2 hour meetings prior to event
  • Help with reasonable DIY’s, if needed
  • Assistance/review of reception rentals
  • Assist with out of town guest accommodations
  • Assemble Guest welcome bags (does not include cost of materials)
  • One Site Walk through to review event details/set up
  • 60 Minute rehearsal the week of wedding
  • Detailed timeline for your wedding party/wedding professionals
  • Detailed layout maps of ceremony/reception
  • Set up and break down of decor
  • One main coordinator and assistant present day of wedding

“HAVE YOUR CAKE AND EAT IT TOO”

A more comprehensive package, “Have Your Cake and Eat it too” will allow for you to relax and enjoy the moments leading up to your big day. Let us help you organize and create the big picture, so that small details do not slip through the cracks.

  • Online wedding planner checklist
  • Vendor referrals and assistance booking/coordinating contracts
  • Assistance with color selection for design of wedding
  • Personalized checklists and reminders
  • One Site Walk through to review event details/set up
  • Detailed timeline for your wedding party/wedding professionals
  • Detailed layout maps of ceremony/reception
  • Assistance/review of reception rentals
  • 60 Minute rehearsal the week of wedding
  • Management and coordination of wedding day
  • Set up and break down of decor
  • One main coordinator and assistant present day of wedding

“A DASH OF ZEST”

Our smallest package, “A Dash of Zest” is when you have things taken care of, but you just need guided advice, support, or want to order a la carte.

  • Customized event design flip book
  • Party Planning
  • Vendor Selections
  • Venue Selection
  • Budgetting
  • DIY projects
  • Event timeline
  • Rentals coordination
  • Favors/ Welcome Bags

Don’t see your exact needs here? Contact us to chat about a custom package…

All coordination packages include the following…

PRE-CEREMONY

  • Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up
  • Coordinate any food deliveries
  • Assist in distributing and pinning all flowers/boutonnieres
  • Make sure photographer arrives on time and has a “must shoot” list
  • Coordinate first look photos (if applicable)
  • Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
  • Assist bride with putting on her wedding gown if needed
  • Provide a Zest it Up Bride Emergency Kit and be at hand
  • Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Make wedding party aware of any last minute details
  • Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location

CEREMONY

  • Set up programs and other ceremony items i.e. guest book, unity candles, wine or yarmulkes, etc.
  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
  • Ensure that flowers such as flower girl petals, bouquets, groomsmen boutonnières etc. have arrived at ceremony location
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians
  • Act as a liaison with the ceremony officiant and decide what cue will be used to signal the start of the ceremony
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle any emergencies that may arise
  • Line up family/bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos

Pre- Reception

  • Greet vendors and instruct them as to where to set up (wedding band, florist, and caterer, etc)
  • Arrange escort cards
  • Make sure reception flowers/décor is set up according to design
  • Ensure that tent and lighting are set up properly and troubleshoot as needed
  • Meet with catering staff to confirm food timeline
  • Set up table centerpieces as specified by Bride/Groom
  • Set up guest book and pen, champagne flutes, cake cutting utensils
  • Set up table numbers/names and menu cards
  • Set up amenities baskets, hand towels, candles etc. in bathrooms

RECEPTION

  • Ensure proper flow of cocktail hour food
  • Look over dining scape and make sure they are set up properly
  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
  • Help guests locate their escort cards and dining tables
  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Cue bridal party/family when they are about to be announced for toasts
  • Alert catering staff to pour champagne just before the toasts
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by Zest it Up at this time)
  • Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
  • Prevent & fix any problems that may arise during your event
  • Remain easily accessible through the entire event in case there are any details you would like attended to
  • Set up favor table towards the end of the evening
  • Coordinate reception departure transportation